Summary

Job Context

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Job Responsibilities

1. Adhere to and maintain HR processes and procedures
2. Check that staff movements are captured correctly and in line with the approved organogram
3. Provide employees with relevant and valid job descriptions
4. Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
5. Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
6. Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
7. Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
8. Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
9. Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
10. Advertise, source, conduct screening of suitably competent candidates including vetting them
11. Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
12. Draft Employment offer letters and Contract of employment for staff
13. Coordinate a smooth onboarding process for employees
14. Facilitate all disciplinary processes as well prepare the portfolio of evidence
15. Sit in as HR Representative during formal labour procedures
16. Daily consulting
17. Provide necessary data required for external and internal reporting.
18. Keep track of leave data and compliance and report any anomaly
19. Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
20. Administer regular clean ups on HR Systems to ensure data accuracy and relevance
21. Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
22. Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
23. Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
24. Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
25. Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
26. Maintain accuracy and confidentiality regarding salaries and payments of staff
27. Distribution of payslips and follow ups with payroll for those who have not received.
28. Comply with applicable remuneration legislations required for deductions and overtime
29. Coordinate compulsory medical insurance membership
30. Update and Record employee information regarding staff beneficiary details
31. Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
32. Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
33. Attend to all General HR Administration
34. Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
35. Perform regular HR checks to ensure no audit findings in HR administration.
36. Assist HRBP with employee wellness initiatives
37. Facilitate counselling and drug testing procedures
38. Facilitate workshops and site visits with service providers for staff awareness and wellbeing
39. Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
40. Deliver optimal customer service to internal/external customers
41. Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
42. Share stakeholders feedback with team members to ensure customer service is continuously improved.
43. Support HR Projects administration
44. Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination

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Experience Requirements

• 1 - 2 years

Educational Requirements

• Masters

Skills

• Excellent Communication and writing skills, Proficiency in Microsoft Office. Self-motivated with a results-driven approach. Aptitude in delivering attractive presentations.   Arrange meetings for senior management with prospective clients

Age

• 23 - 35 Age

Additional Requirements

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Compensation & Other Benefits

• - Mobile Bill , Tour , Holidays , Performance Bonus
• - Salary Review: Half Yearly

Work place

• Work At Office

Employment Status

• Full Time

Gender

• Male

Job Location

• South Africa