Summary

Job Context

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Job Responsibilities

1. Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
2. Prioritize complex Outlook Calendar items on behalf of senior level Professionals, informing them of meeting changes and keeping them on schedule throughout the day
3. Schedule meetings and conference rooms as necessary using Ares protocol
4. Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
5. Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
6. Answer phones, screen calls, and take messages as appropriate
7. Greet external visitors upon arrival to the office and registering with Building Security.
8. Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
9. Work closely in collaboration and partnership with peer EA team members by providing back-up support. Includes:
10. Covering lunch breaks and out of office absences (Sick/Vacation)
11. Providing administrative assistance to their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
12. Assisting with overflow needs

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Experience Requirements

• 1 - 2 years

Educational Requirements

• Bachelor/Honors

Skills

• Fitting new part and making sure equipment is working correctly. Arranging specialist procurement of fixtures, fittings or components. Monitoring and controlling maintenance costs. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Ability to complete tasks while maintaining all confidentiality requirements.

Age

• 24 - 35 Age

Additional Requirements

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Compensation & Other Benefits

• - Mobile Bill , Tour , Holidays , Performance Bonus
• - Salary Review: Half Yearly

Work place

• Work At Office

Employment Status

• Full Time

Gender

• Male

Job Location

• United States