Summary

Job Context

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Job Responsibilities

Coordinate with the Retailers / Leasing to obtain documents required for registration

Update weekly legal tracker to cover LoIs received, LLA Prepare / Executed, Top Sheets prepares, and retain/file all originals LOIs and Letters received

Support the Manager – Legal in ensuring that the registration of the final agreement document is carried out as per statutory guidelines

Verify all accompanying documents as per the standard checklist (covering letter, area certificate and plans, Board Resolution, AoA, MoU, Indemnity Bond and addendum etc.)

Ensure cheques for security deposit, stamp duty and registration charges are received, and an authorized person from the retailer side is available for appearance before the registering authority

Coordinate with the accounts team to get the pay order made for franking of stamp duty

Conduct Registrations of all Agreements duly post verification from Retailer and Leasing

Update the Registration database with salient details

Save all scan copies registered Agreements in Share Drive for easy retrieval of all.

Ensure one of the two notarized copies of the original agreement is archived with the legal team for safe custody

Help the Manager – Legal in preparing letters for the fit-out process (Indemnity Bonds, Undertakings etc.) closer to the time of mall opening and send them to the Ops team

Prepare Folder for every Retailer with all documents as per the Legal Checklist.

Is the custodian of all Notarized copies of contracts / legal documentation concerned with all stakeholders at the Centre (including Leave & License Agreements, Service Agreements, Notices, and Replies etc.)

Check all documents are signed by the correct signatory from the organization.

Prepare drafts of NOC to retailers for finalization by the Manager - Legal

Support the Center’s legal team in the legacy litigation cases by maintaining records of dates/appearances etc.

Prepare the regular/ monthly MIS reports for Registrations undertaken for the Corporate Legal team’s Review

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Experience Requirements

• 2 - 3 years

Educational Requirements

• BSC

Skills

• Successfully completed BSc in Law or Juris Doctor degree, Software skills-MS Office-advanced level (MS Word, MS Excel, MS PowerPoint). Knowledge of MS Project will be an advantage . Excellent English verbal and written communication skills Proven experience as a Legal Counsel in business environment. Sound judgement and ability to analyse situations and information.

Age

• 23 - 35 Age

Additional Requirements

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Compensation & Other Benefits

• - Tour , Medical , Holidays , Performance Bonus
• - Salary Review: Half Yearly

Work place

• Work At Office

Employment Status

• Full Time

Gender

• Male

Job Location

• Philippines